30 01 13 EGM Minutes

Present
If you're missing from this list, please add yourself!


 * Ryan White
 * Matt Daubney
 * Tom Allan
 * Stuart Ward
 * Barnaby
 * Ed
 * Stuart Livings
 * Paul Lettington

Minutes

 * Meeting was opened at 20:00
 * Ryan welcomes new people and introduced the issue of moving again

The New Space (Possibly)

 * Tom's family are the Landlords
 * There was a full consensus at the last meeting
 * Tom is still in the process of gaining the mortgage and other financial rubbish
 * Two questions we need answering today
 * How much money
 * When

Money Money Money MONEEEEEYYYYY

 * For the first 12 months the cost will be £1000/month all inclusive (this is considered as a Reduced Rate, the Hackspace being a Not For Profit organisation and remains so. Should this change the reduction will be called into question, exemptions are negotiable)
 * The other term is that the Hackspace appears to be run professional and competantly. I.e. DON'T BE DUMB AND FOLLOW THE RULES!
 * Hackspace should be safe and show that they're considerate of other tenants in the bulding
 * Hackspace should be professionally and well managed. This will require some work.........
 * 3 months notice, and 3 months up front -> 2 months up front, one month deposit
 * Rent would be due again on the last day of the second month
 * On the beggining of the 13th month (end of the 12th month), the Rent will raise to £1200 -> Again inclusive of everything and including the restriction (which is also included in the Hackspace charter)
 * Electricity will be renegotiated
 * If commercial projects want to be run in the Hackspace by members, they can make an agreement with Tom to use his space in the building for it. This will be on a case by case basis.


 * Access will be 24/7, controlled by the Landlord
 * Roller shutter access, but please give Tom 48 hours notice if his stuff needs to be moved
 * Contract can be re-nogotiated with 3 months notice


 * Internet will be taken from the current space for now. But there is still some unlit fibre over the road from the new space, this could be done by the Landlords.
 * Included is space, kitchenette, toilet, vending machines, heat, light, leccy (partially), water, rent for 68.7 m^2.
 * Building will be insured, the Hackspace might need it's own insurance. This is to be confirmed based on the Landlords insurance. Tom will check if the Tenants will need insurance.
 * Hackspace insurance (generally across the world), is still an up in the air issue
 * We will check our own liability on insurance.


 * Co-working stuff will be treated as a diversification of the Hackspace facilities

Other Notes

 * Personal projects shouldn't be left out without agreement.
 * We would have to organise volunteer tip runs
 * Storage for personal projects will be charged at a fixed rate of ~£6 a month for a green box
 * Only things left out should really be tools
 * All infrastructure should be labelled properly
 * All tools should have a "Safety"


 * Backup plan is Acre Road

AOB

 * New hackspace rule of ANYTHING members are doing should be accompanied by 1 picture and at least 20 words to go on the Wiki!
 * Tom is looking at doing events to make some more monies for the Hackspace.

Meeting was closed at 21:08